douglas PUD
PERSONAL TIME OFF
unplug, make memories, do what makes you happy
You accrue personal leave each pay period so you have time for rest and recreation, illness, injury, child care, bereavement, personal business, and any other reason you may need time away from work.
Note: You may be covered under the short term disability plan if you experience a serious and extended illness or injury that is not work related.
WHO get’s paid time off?
You - if you are a regular full-time, part-time, or limited assignment employee. Temporary and on-call employees may accrue sick leave as provided by WA Paid Sick Leave.
how much time do I get?
You accrue personal leave (PL) each pay period following an accrual schedule. The longer you work for the PUD, the more PL you will accrue.
PL accrual is pro-rated for part-time employees. You do not accrue PL while you are on occupational disability leave or on leave without pay.
when can i start using PL?
You can start using PL as soon as you have leave accrued in your leave bank and your leave is approved. Let your supervisor know at least twice as early as the length of the requested time (e.g. give two weeks notice for one week leave). If your leave is unplanned (e.g. you need to stay home with a sick child), let your supervisor know as soon as possible.
Do I have to take pL?
Yes. We recognize that everyone needs time away from work to unplug and recharge. That’s why you must take at least five PL days in each payroll year for the first five years, and at least ten PL days thereafter. No minimum leave is required in partial years of employment (first and last).
You will forfeit these minimums unless failure to take the minimum amount of PL was due to occupational disability or extended illness.
how much PL can i bank?
You can keep up to 700 hours in your personal leave bank. If you were hired before April 1, 2011, your personal leave bank cannot exceed the greater of 1200 hours or the number of hours accrued as of April 1, 1996.
Any accrued personal leave hours exceeding the maximum at the end of the payroll year will be cashed out.
can I cash out PL?
Yes. If you have more than 80 hours of accrued PL, you have the option to convert the excess to your deferred compensation account.
Non-union employees are allowed to cash-out personal leave in the final pay period of the year. Please refer to Administrative Bulletin 5.8 for details.
What happens if I leave the PUD?
If you leave the PUD without retirement after having worked 6 months or more continuously, your unused PL will be cashed out with your last paycheck.
If you are retiring, you may have a portion or all of your PL deposited to your health reimbursement account. This requirement is established by the Board of Commissioners and recommended by a vote of retirement-eligible employees from time to time. Please refer to Administrative Bulletin 5.8 for details and the District Resolutions for the current cash out for retiring employees.
Employees with Supplemental Leave Balances (SLB) should refer to Administrative Bulletin 7.5 and sections 5.1.7.1 through 5.1.7.3.1 of the Collective Bargaining Agreement.
MORE INFORMATION:
You can find related policies on the DCPUD Intranet SharePoint site:
Current collective bargaining agreement – in the “Frequently Accessed Information” section on the Human Resources homepage. Section 5.1
Administrative Bulletins – under “Policies” on the DCPUD Intranet homepage. Bulletins 5.8, 5.9 and 7.5
Resolutions – linked in the left-hand menu on the DCPUD Intranet homepage